How To Send A Large Parcel: A Step-by-Step Guide

Sending a large parcel may seem like a daunting task, but with the right preparation and understanding of the process, it can be a straightforward experience. Whether you’re sending a bulky gift, a large item for business, or even moving to a new home, knowing the proper steps will ensure your parcel arrives safely and on time. Here’s a comprehensive guide to help you send a large parcel with ease.

Step 1: Measure and Weigh Your Parcel
Before you even think about shipping, it's important to know the exact size and weight of your parcel. Carriers have specific size and weight restrictions, and knowing this information will help you determine the best shipping option.

Use a tape measure: Measure the length, width, and height of the parcel. If the item is irregularly shaped, measure the longest sides to determine the overall dimensions.
Weigh the parcel: Use a digital scale to weigh the package. Make sure to round up if the weight is fractional, as some carriers charge based on the next whole kilogram or pound.
Step 2: Choose the Right Packaging
For larger parcels, proper packaging is essential to prevent damage during transit. Here’s how to pack your item securely:

Select a sturdy box: Choose a box that is large enough to accommodate your item but not too big. If there’s a lot of empty space inside, fill it with packing materials like bubble wrap, packing peanuts, or foam inserts to keep the item secure.
Consider double boxing: For particularly fragile or valuable items, consider double-boxing. This means putting your item in a smaller box, then placing that smaller box inside a larger one with extra padding between the boxes for additional protection.
Seal properly: Use strong packing tape to seal all edges and seams of the box. The last thing you want is for your parcel to open during transit.
Step 3: Select the Right Courier
There are several options when it comes to shipping large parcels, and the best choice depends on factors like budget, speed, and destination. Some popular courier services for large items include:

Royal Mail / USPS: For international or domestic parcels, these postal services offer options for larger items, with varying costs and delivery times.
FedEx: Known for reliable, fast delivery, FedEx offers special services for large or bulky parcels, including freight options for very heavy shipments.
UPS: UPS offers services tailored to oversized packages, with an easy-to-use online tool to calculate shipping costs based on size and weight.
DHL: This international courier is ideal if you’re shipping large parcels overseas. They offer air and sea freight options, depending on your budget and delivery speed needs.
Freight Companies: If your parcel is exceptionally large or heavy (more than 70 kg), you may need to use a freight company that specializes in heavy cargo. They provide options for pallets and containers for bulkier items.
Step 4: Get a Shipping Quote
Once you know the size and weight of your parcel, visit the carrier’s website or contact them directly to get a shipping quote. Many couriers offer online calculators where you can enter your parcel’s dimensions and weight, destination, and delivery time preferences to get an estimate of the shipping cost.

Factors that influence the cost include:

Size and weight of the parcel
Destination (domestic or international)
Delivery speed (standard, expedited, or next-day delivery)
Insurance coverage (if applicable)
Step 5: Fill Out the Shipping Labels and Documentation
When sending large parcels, especially internationally, proper documentation is crucial.

Domestic shipments: In most cases, you’ll need to fill out a shipping label with the sender’s and recipient’s details, including addresses and contact numbers.
International shipments: If you’re sending your parcel overseas, you’ll need to fill out a customs declaration form detailing the contents of the package, its value, and the reason for export (e.g., gift, sale, or personal use). Make sure to check the customs regulations of the destination country to avoid delays.
Insurance: For large or valuable items, consider purchasing additional insurance to protect against damage or loss during transit. Most couriers offer insurance based on the value of the items you’re shipping.
Step 6: Drop Off or Arrange a Pickup
Once everything is packed and labeled, you have two options for sending your large parcel:

Drop-off: You can drop your parcel off at a local post office or courier facility. Some couriers also offer drop-off locations at retail stores or lockers for added convenience.
Pickup: If it’s difficult for you to get to a drop-off location, many courier companies offer a pickup service for an additional fee. You can schedule the pickup online or over the phone.
Step 7: Track Your Parcel
Most major couriers provide parcel tracking services so you can monitor the progress of your shipment. Keep the tracking number handy, and check the status online to ensure everything is moving smoothly. If there are any issues, the courier should be able to provide you with updates on delays or issues with delivery.

Step 8: Prepare for Delivery
When your parcel arrives at its destination, make sure someone is available to receive it. If the parcel is too large to be left at the door, the courier may attempt redelivery or hold it at a local depot for pickup.

If you're sending to a business address, ensure that the recipient is aware of the delivery, as large parcels may require a signature or someone on-site to sign for the package.

Final Thoughts
Sending a large parcel doesn't have to be stressful. By following these steps—measuring and weighing your parcel, selecting the right packaging, choosing a reliable courier, and ensuring all necessary documentation is in place—you can ensure your item reaches its destination safely and on time. With the right preparation, shipping large items can be a smooth and efficient process, no matter the size or distance!